Name: a friendly name or even short description.Įmail: the email alias of the room or equipment. Room or Equipment: the type of mailbox you'd like to create. In the admin center, go to the Resources > Rooms & equipment page. (You'll need to have admin permission to do this.) Create the mailbox and let everyone know they can start reserving it for meetings and events. To set up a room or equipment mailbox, go to the Microsoft 365 admin center. Select the white, or free, area on the calendar. In the scheduling calendar, blue means the room or equipment is reserved, or busy. Then select an available time in the calendar.
To make sure the room, equipment, and people you've invited are available, select Scheduling Assistant at the top. To allow others to join online or call in to the meeting, select Skype Meeting. Type a message describing the purpose and attach any files if needed. To make the meeting or reservation repeat, select Recurrence at the top. In the Subject line, type the purpose of the reservation or meeting.Ĭhange the Location value or leave as is.Ĭhange the Start time and End time. Or, select To then double-click the conference room or equipment from the list. In the To field, type the name of the conference room or equipment you want to reserve, in addition to any attendees you'd like to invite. Or, from your Calendar, just select New Meeting. On the Home tab, choose New Items > Meeting. Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers. To use room or equipment mailboxes, open Outlook from your computer or sign in to Outlook on the web. Here are some other common questions about room and equipment mailboxes.
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Learn how to use it and how to set it up on the next two tabs. Once you create a room or equipment mailbox, everyone in the company can reserve it for meetings or events using Outlook. You might create one for your first floor conference room, media equipment, or a moving truck. The best way to do that is to create a room or equipment mailbox in Microsoft 365 for each resource. If you have a conference room, company car, or equipment that everyone needs to use, then you need to come up with a way to make those resources reservable to everyone.
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